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CMA
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System Conference Scheduling Overview
Polycom, Inc. 45
General Scheduling Information
You may find the following general topics useful when you are scheduling
conferences.
• Scheduling Participants and Endpoints
• Bridge Selection and Cascading
• Bridge Scheduling and Reassignment
Scheduling Participants and Endpoints
When you schedule conferences, you select the participants you wish to join
the conference from your endpoint directory. Depending on your system
configuration, your endpoint directory may be the enterprise directory, the
Global Address Book, or one or more local address books. It may also include
Guest Book entries.
For participants that have multiple endpoints registered with the CMA
system, the system selects the participant’s default endpoint. You can change
to another endpoint by selecting it from the Call Info list or by editing the
participant.
You can schedule participants without endpoints into conferences. You cannot
schedule endpoints without owners into conferences. The CMA system can be
configured to allow you to overbook dial-in participants. In this case, dial-in
participants can be scheduled to dial into multiple conferences during the
same time period, but the system reserves resources for the participant for
only the first scheduled conference. Dial-out participants cannot be scheduled
into multiple conferences.
Also, if you schedule participants into conference as Dial In participants, the
conference will require external MCU resources.
Bridge Selection and Cascading
When a conference is scheduled with one of the CMA system scheduling
applications (Web Scheduler or Scheduling Plug-in for Microsoft Outlook or
IBM Lotus Notes) and the conference requires external MCU resources (such
as a Polycom RMX or MGC system), then by default the CMA system
automatically assigns the conference to a bridge. However, the system allows
users with the Advanced Scheduler role to select a bridge for their
conferences. It also allows them to create multibridge, cascaded conferences.
Bridge Selection
When scheduling a conference, users with the Advanced Scheduler role can
select a bridge to host their conference by selecting the Single Bridge option.
When they select this option, the system presents a list of bridges that have the
capabilities and resources required to host their conference.