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b As needed, add information in the Enter additional notes to include
in the email section.
c Click Send.
The system sends the conference notification E-mail. The Future view
appears. The conference appears in the conference list.
The E-mail that the CMA system sends can be read by E-mail systems that
accept plain text E-mails, iCal attachments, or vCal attachments.
Copy an Existing Conference
Future, ongoing, or past conferences can be copied as a template for a future
conference.
Users can only copy conferences that appear in their Conference list. By
default, schedulers see only their conferences in the Conference list, while
operators see all the conferences on the system, unless areas are defined. In
which case operators see all the conferences for the areas to which they belong.
By default, users assigned other roles cannot view conferences.
To copy a conference
1 Go to the appropriate conference view.
2 Select the conference of interest and click Copy .
3 If you used a template other than the default when you created the
conference, reselect the template.
4 Make the required changes to the conference date, participants, rooms, or
other settings. For information on performing these tasks, see
“Add/Schedule a Conference” on page 49.
5 When finished, click Schedule.
The system verifies that it has a bridge with the capabilities and resources
required for your conference. If it does, the conference notification E-mail
appears with a message indicating Conference Successfully Scheduled.
6 To exit without sending an updated E-mail to your participants, click
Skip Email.