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Polycom CMA System Operations Guide
54 Polycom, Inc.
a Review their availability and adjust the conference date and time as
needed.
b To edit a participant’s dial settings, select the participant from the
Selected Participants and Rooms list and click Edit. For more
information on editing participants settings, see “Edit a Participant’s
Settings” on page 57.
10 To add conference rooms to the Selected Participants and Rooms list:
a Click Select Site.
b Select the site of interest from the site list.
The conference room list for the selected site appears.
c Select the conference room of interest from the list.
The conference room name appears in the underlying Selected
Participants and Rooms list.
d Repeat steps b and c to add all required conference rooms and then
click OK.
11 If you have the Advanced Scheduler role, now is the time to assign
conference leadership roles, edit conference settings, and make bridge
selections. For more information, see “Advanced Scheduling Operations”
on page 61.
12 To edit a participant’s dial settings, select the participant from the
Selected Participants and Rooms list and click Edit. For more
information on editing participants settings, see step 5 on page 57.
13 When finished, click Schedule.
The system verifies that it has a bridge with the capabilities and resources
required for your conference. If it does, the conference notification E-mail
appears with a message indicating Conference Successfully Scheduled.
14 To exit without sending an E-mail to participants, click Skip Email.
15 To send an E-mail notification to participants:
a Copy additional people on the notification and/or add notes about
the conference.
Note that the To, CC, and BCC fields are ASCII only.
Notes
• For participants who are associated with endpoints, the CMA system schedules
their availability according to the endpoint’s availability.
• For participants with multiple endpoints, check the availability for each endpoint.
Click Call Info to change the participant’s endpoint.
• Dial-in participants can be scheduled to dial into multiple conferences during the
same time period; dial-out participants cannot.